ࡱ> `b_ fbjbj 4$U xx8,3)$O:(((((((>+-^((x(X((q&'௒S+aYX'((0)'>.>.('>.'(()>.x : FAST FACTS from Internal Control April 2008 In an ongoing effort to increase awareness, safeguard assets, assure the accuracy of accounting data, promote operational efficiency, and encourage adherence to managerial policies and directives, SUNY Fredonia Internal Control will issue informational monthly FAST FACTS to all faculty and staff.  SUNY Fredonia has procedures in place to help ensure the physical safety of our buildings and the valuable persons and property within. It is important that all employees follow the Faculty/Staff Key Procedures when both requesting and returning keys. It is particularly important to share these procedures with new staff upon their hire.  FACULTY/STAFF PROCEDURES TO REQUEST KEYS: Download the Faculty/Staff Key Request form at: HYPERLINK "http://www.fredonia.edu/admin/buildingservices/StaffKey.asp"http://www.fredonia.edu/admin/buildingservices/StaffKey.asp Submit this completed form to your department head for his or her required authorization. Return the completed and signed form to the Facilities Management Office in the Services Complex The requested keys will be delivered to your department office. When you pick your keys up, you will be required to sign a file card for lockshop records. FACULTY /STAFF PROCEDURES TO RETURN KEYS: You must PROMPTLY return your keys, personally, to the Office of Facilities Management upon transfer to another department or at the end of your appointment. In the event that you are transferring to a different department, you will be required to complete a new Faculty/Staff Key Request form and will be issued the appropriate keys for your new position.  NOT SURE WHAT TO DO IF YOU HAVE STUDENT WORKERS IN NEED OF KEYS? The key application process for students is different than for faculty and staff. If you are a faculty or staff member in need of a key for a student for any reason (other than residence halls), please log on to HYPERLINK "http://www.fredonia.edu/admin/buildingservices/StudentKey.asp"http://www.fredonia.edu/admin/buildingservices/StudentKey.asp and follow the procedures to request keys for SUNY Fredonia students. If you have any questions, comments or suggestions regarding Internal Control FAST FACTS or any other Internal Control related issues, please contact Amy Beers, Director of Internal Control, at 673-4925 or HYPERLINK "mailto:amy.beers@fredonia.edu"amy.beers@fredonia.edu . 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