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- a0 0 0 0 - 6 6 ( 6 , . . & 6 ] . p w0 w0 0 6 # : FAST FACTS from Internal Control May 2009
In an ongoing effort to increase awareness, safeguard assets, assure the accuracy of accounting data, promote operational efficiency, and encourage adherence to managerial policies and directives, SUNY Fredonia Internal Control will issue informational monthly FAST FACTS to all faculty and staff.
PAYCHECK DISTRIBUTION PROCEDURES FOR STUDENT
ASSISTANT and COLLEGE WORK STUDY PAYCHECKS
Paychecks are mailed to the department in which the student works. Depending on the department, checks are either mailed in the care of the supervisor or the secretary for the department. Keep them in a safe place!
For College Work Study, the student will need to sign for each of their checks on the Check Acknowledgment Form enclosed with the checks.
Students must notify the Student Payroll Office of a permanent campus check distribution change or a permanent legal home address change so that future checks/tax information will reach them in a timely fashion. Notifying the Registrar's Office does NOT ensure a change of address for payroll and vice versa.
The return address on checks and advices mailed to home addresses should be, Internal Control, 502 Maytum Hall
COMPLETING THE STUDENT TIME SHEET
The Student Payroll Office defines an acceptable TIME SHEET as one that is received directly from the supervisor (either in person, through campus mail or by a student in a SEALED envelope). Timesheets MUST be PRINTED, COMPLETE, and LEGIBLE with dates, department, full name, social security number, 8 digit account number, pay rate and both signatures. Timely payment cannot be guaranteed to students whose time sheets are received after the deadline.
Provide a secure place for your students to keep their timesheets
LOST PAYCHECKS
Handle your student paychecks with the same care you would your own, and store them in a safe place! If a student paycheck is lost, it must be reported to the Student Payroll Office immediately. Due to the fact that paychecks are processed in Albany, a duplicate check will take 2-4 weeks to arrive.
Sell your student workers on the ease and benefit of DIRECT DEPOSIT!!
QUESTIONS??
Should you have any questions in regard to a paycheck or student payroll, please feel free to call the Student Payroll Office at (716) 673-3775.
If you have any questions, comments or suggestions regarding Internal Control FAST FACTS or any other Internal Control related issues, please contact Amy Beers, Director of Internal Control, at 673-4925 or HYPERLINK "mailto:amy.beers@fredonia.edu"amy.beers@fredonia.edu . Internal Control Committee members include Amy Beers, Tracy Bennett, Jean Blackmore, David Ewing, Karen Klose, Karen Porpiglia, Robyn Reger, Matthew Snyder, Denise Szalkowski and Daniel Tramuta.
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