ࡱ> 796 gbjbj |"g ?????SSSS,Sz"("""""""h$ '^"?"?? 4" ??""M he!@#b+aS  "J"0z" h'h' e!h'?e!""z"h' : FAST FACTS from Internal Control March 2008 In an ongoing effort to increase awareness, safeguard assets, assure the accuracy of accounting data, promote operational efficiency, and encourage adherence to managerial policies and directives, SUNY Fredonia Internal Control will issue informational monthly FAST FACTS to all faculty and staff. DO YOU PROTECT YOUR PASSWORDS? SUNY Fredonia employees are responsible for a wide range of private information from the names, social security numbers and dates of birth of our employees and students to salary information and student records. It is our job to keep this information SAFE and CONFIDENTIAL! If you compromise your passwords, you could be violating FERPA or HIPPA or you could even be placing yourself and others at risk for identity theft. PLEASE TAKE INTO CONSIDERATION THESE HELPFUL TIPS WHEN CHOOSING AND PROTECTING YOUR PASSWORDS: The following are tactics to use when choosing a password: Don't use passwords that are based on personal information that can be easily accessed or guessed Don't use words that can be found in any dictionary of any language Develop a mnemonic for remembering complex passwords Use both lowercase and capital letters Use a combination of letters, numbers, and special characters Use different passwords on different systems Always remember to log out when you are using a public computer (at the library, an Internet cafe, or even a shared computer at your office). Do not leave your passwords where they are easily accessible to others Writing your password down and leaving it in your desk, next to your computer, or, worse, taped to your computer, is just making it easy for anyone with physical access to your office to steal the password. Watch for attackers! Attackers will try to trick you through phone calls or e-mail messages requesting that you reveal your passwords. Most importantly never share your passwords with others. If it is essential for employees to share information with one another, consider storing the information on a shared drive. If you have any questions, comments or suggestions regarding Internal Control FAST FACTS or any other Internal Control related issues, please contact Amy Beers, Director of Internal Control, at 673-4925 or HYPERLINK "mailto:amy.beers@fredonia.edu"amy.beers@fredonia.edu . Internal Control Committee members include Amy Beers, Tracy Bennett, Jean Blackmore, David Ewing, Karen Klose, Karen Porpiglia, Robyn Reger, Matthew Snyder, Denise Szalkowski and Daniel Tramuta. 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